What this privacy notice is for

This privacy notice explains what personal information is collected, what it is used for and who it is provided to. The notice also describes why we require your data, and the legal basis on which we do this.

This privacy notice relates to the functions of Prevent/Channel, these being the assessment and support of individuals who are vulnerable to being drawn into terrorism or extremism leading to terrorism. Our core data protection obligations and commitments are set out in the council’s primary privacy notice.

Updating our privacy notices

We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up-to-date details 

What categories of personal information do we use?

Personal information can be anything that identifies and relates to a living person. This can include information that, when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of: 

• Racial or ethnic origin
• Sexuality and sexual life
• Religious or philosophical beliefs
• Trade union membership
• Political opinions
• Genetic and bio-metric data
• Physical or mental health
• Criminal convictions and offences

To carry out these purposes we collect and obtain the following personal information:

What is your personal information used for?

We use your personal data for the following reasons:

• Ensure you are safeguarded from harm
• Fulfil our legal obligation for the delivery of Prevent/Channel duties which are set out in the Counter-Terrorism and Security Act 2015 and the Counter-Terrorism and Border Security Act 2019
• To maintain records of the support and services we provide;
• To monitor the quality of the support we provide and check how our services are performing overall, for example by requesting your feedback;
• To monitor the number of people being referred to the service and the support they receive.

What is the lawful basis we are relying on?

We will only use your personal data where it is necessary in order to perform our public tasks and duties as a Local Authority (Art 6(1)(e) of the General Data Protection Regulation) 

In some cases, we may be required to share your information by law (Art 6(1)(c)) or where it is necessary to protect someone in an emergency (Art 6(1)(d)).

We will only use any special category personal data we hold where it is necessary to deliver social care services (Art 9(2)(h)), and where there is a substantial public interest (such as to carry out our statutory or legal duties, for the prevention of crime) (Art 9(2)(g)).

We may also need to use special category data:

• where it is necessary to protect someone in an emergency (Art 9(2)(c))
• where it is necessary for legal cases (Art 9(2)(f))
• where it is necessary for employment purposes (Art 9(2)(b)
• where it is necessary for archiving, research or statistical purposes (Art 9(2)(j))

The processing of personal data for the Prevent/Channel Programme is necessary to meet our legal obligations as set out in the Counter Terrorism and Security Act 2015 and the Counter-Terrorism and Border Security Act 2019.

Where has your personal information come from?

Some of the personal information we may hold will come directly from you.

In order to provide our services, or to comply with legal obligations, we may also request and receive information from other organisations and services, for example:

• Other departments within the Council.
• Other Local Authorities where you or your family have previously lived, may hold personal information about you.
• Information from your GP or NHS about your medical history.
• Information from a school or education provider.
• Information from the police, rehabilitation services, or youth offending services.

Who will we share your personal information with?

Your personal data is shared securely with the following organisations where it is both necessary and appropriate to do so. We share your personal data with the following organisations:

• police
• health agencies
• Home Office
• immigration
• probation
• district local authorities
• school
• college
• other relevant agencies

We will share personal information with law enforcement or other authorities if required to do so by applicable law.

Data Transfers beyond the European Economic Area

We do not transfer any of your personal information outside the European Economic Area (‘EEA’).

Automated Decisions

All the decisions we make about you involve human intervention.

How long we keep your data

• Information will be kept for six years from when you stop working with the service.

Where can I get advice?

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice.

• Data protection